Accounts Payable Coordinator

Pacific Academy is seeking a part-time (3-4 days a week) Accounts Payable Coordinator.

This position is responsible for supporting the finance department, managing the day-to-day data entry of vendor invoices, reconciliation of monthly statements, preparing monthly reporting and managing our weekly payment runs.

Duties and Responsibilities:

• Verify invoice accuracy, approvals, coding and enter them into the accounting systems.
• Correspond with vendors to resolve discrepancies, answer queries, and request invoices as needed.
• Set up and maintain all vendors in accounting and filing systems.
• Process weekly vendor payments and staff reimbursements via electronic transfers or cheque.
• Reconcile all credit card accounts on a monthly basis, verify approvals and coding.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Update all financial data in databases to ensure information is accurate and up to date.
• Ensure that all accounting processes are completed prior to month end for reporting and remittances.
• Manage accounts payable for separate entities and vendors.
• Conduct rigorous follow-ups with authorized internal parties to ensure proper backup and approval exist before processing invoices in the system.
• Assist the Accounting department in maintaining the accurate flow of invoices according to deadlines and ad-hoc requests.
• Wire transfer payments.
• Provide support during month-end procedures.
• Email out account activity monthly to department heads.
• Reconcile and payout consignment sales.
• Work closely with AR to ensure flow of accounting system and receivables are collected to then payout in AP.

The success candidate will have:

• General accounting knowledge, or equivalent related experience
• 2+ years bookkeeping/accounts payable experience
• Strong ability to multi-task while maintaining a high level of accuracy
• Excellent organizational skills and demonstrated attention to detail
• Good interpersonal skills required, including being a team player
• Ability to work independently and unsupervised
• Reliable, flexible, and willing to change with the environment
• Have excellent communication and collaboration skills
• Be fluent in oral and written English

How to Apply:

Potential candidates should submit a cover letter, resume and Pastor Reference Form to careers@mypacificacademy.net