Job Title: Administrative Assistant

Reports to: Metro Vancouver East Regional Director

Area/Department: Surrey

Classification: Part-Time

About Youth Unlimited

Flowing out of the mission of Jesus, Greater Vancouver Youth Unlimited relationally engages in holistic work (physical, emotional, mental, social and spiritual) with vulnerable youth in partnership with the church and the community. We care deeply about youth as a whole person and serve youth in many ways, with the relational aspect being the most important. See more at www.youthunlimited.com.

General Description

In this position, the Administrative Assistant would:

●    Providing administrative support to a team of youth workers including things like volunteer management, event planning and monitoring financial database.

●    Coordinating Area staff meetings, i.e. preparing an itinerary, purchases of food, and booking location.

●    Typing and editing various correspondence including taking and distributing minutes of team meetings.

●    Helping write, edit, and create digital and physical newsletters to provide ministry updates to partners of the regional director and other team members.

●    Processing the distribution of physical newsletters mail-out, i.e. stamping, folding, and assembling envelopes for mailing delivery

●    Ensuring resources are available for staff by booking equipment and looking after all office supplies.

●    Maintaining record of vacation requests and vacation dates of each team member

●    Sending out email reminders of calendar dates

●    Processing relevant invoices, cheque requests, and journal entries (financial transfers)

●    Applying for and keeping track of various relevant grant applications

●    Help with ongoing additions to a team of ministry partners who help fund the Surrey’s Ministry, benefits, and ministry expenses.

What must the candidate possess to thrive in the position?

●       Professionalism in verbal and written communication

●       Compiling lists, events, and updating the Surrey informational calendar

●       Proficiency in producing written content/newsletters

●       Consistency and boldness in engaging a wide network of financial and community partners

●       Ability to work in harmony with Youth Unlimited’s existing staff team

●       Ability to work in team and independently, while being a highly efficient time management

●       Ability to plan and coordinate meetings, small groups, and events

Working conditions

●     Use of own vehicle or public transit to travel to required locations (off-site meetings)

●     Collaborating with other Surrey staff, Greater Vancouver staff, volunteers and community partners

●     Developing and maintaining partnerships with individuals and community organizations

●     Occasional evening work

Advantages & Opportunities

●     Flexible hours, hybrid work locations

●     Personalized job descriptions

●     Work with a team

●     Monthly spiritual health days & optional spiritual retreats

●     Apprenticeship options

●     Leadership development

Youth Unlimited salaries are set by a board of directors and our frontlines salaries are at the upper levels of industry standards. Youth Unlimited staff receive strong support. Average staff retainment is more than 10 years.