Executive Assistant to the National Director

Position Type: Part-Time (25 hours/week) or Full Time (40 hours/week)
Job Region/Location: Abbotsford – Hybrid Work Opportunity may be available
Funding: Salaried

Ministry Overview
Athletes in Action (a division of Power To Change) is a ministry that seeks to collectively as well as individually, help people know Jesus and experience his power to change the world through sport. No matter what type of work those involved with AIA do, whether they are staff or volunteers, we understand that our work collectively is to further this overall mission. Athletes in Action is a team on mission who lives out three Core Values: We are passionately committed, live in authentic community, and we play together.

Position Overview
As a part of the AIA National Office staff team, the Executive Assistant to the National Director is a relational, detail-oriented, solution-minded, and team-oriented individual who will work closely with the National Director of AIA as well as the Executive Leadership Team. This person will function in multiple administrative capacities, including calendar and email management, reconciliation of expenses and travel arrangements, as well as some donor interfacing duties. The EA ensures that the AIA National Director and Executive Leadership Team functions at full leadership capacity, helping to move the AIA mission forward of helping people know Jesus and experiencing his power to change the world through sport.

In this role, you will be responsible to achieve the following:
1. AIA National Director and Executive Leadership Team can function at maximum capacity
• Tracking and reporting of expenses in accordance with P2C policies and best practices
• Tracking and updating donor records in P2C database (Salesforce)
• Calendar and email management and prioritization
• Provide support and preparation assistance for key events, meeting, and speaking engagements
• Being the point of contact for Power to Change for the Executive Leadership Team
• Provide regular and special communication with AIA staff
• Provide tech support as needed

2. Help strengthen relationships with donors, staff and stakeholders
• Support and augment donor invitation strategy for national-scope events
• Engage with AIA donors and alumni in a friendly and professional manner
• Ensure donor tracking and follow up is done in a timely and effective manor
• Helping the AIA National Director coordinate priorities
• Model the AIA culture to donors, staff, and other stakeholders
• Help steward donors including thanking them for donations

3. Projects and events are done with excellence and solutions are brought to problems that arise
• Support the Operations Team in planning and executing events of national scope
• Support and execution of special projects or assignments as required
• Liaise with other P2C ministries and stakeholders to help make events successful
• Juggle last minute changes and re-prioritize on the fly