Office Assistant – Middle School

Your primary areas of responsibility are:

Front Office Duties:

Manage front desk: greet and assist walk-ins, answer phones, support students and visitors
Register latecomers and manage daily K–12 attendance reports
Assist with middle student medical needs and emergencies
Supervise Middle School bus students in the morning

Administrative Support:

Assist Middle School Administrative Assistant with various admin tasks
Handle student record requests and submit files to new schools
Manage and process applications for Grades 5-8
Schedule and arrange interviews for new student admissions
Support year-end awards preparation and ceremonies
Communicate with Middle School parents regarding school events and updates
Update the Middle School Calendar

Office Operations:

Fulfill gym strip and Bible orders
Maintain Gym Strip and Bible Inventory spreadsheet
Book buses for MS events
Provide support for laminating, filing, photocopier maintenance, toner replenishment, and ordering office supplies
Any other ad hoc office support duties assigned

Data and System Management:

Manage and office support for MyEdBC system: end-of-year rollover, start-of-year setup (K–12), new student setup, etc
Perform annual archive K–12 report cards, attendance reports
Prepare and generate the 1701 Report
Create Middle School courses on MyEdBC and run reports for Middle School

Assist in preparing/creating reports & spreadsheets for annual MS School audits
Perform general data entry tasks

You will be a great fit if you have:

·         Strong computer skills, including proficiency in Google Workspace and Microsoft Office Suite

·         Comfortable using and learning database systems (MyEdBC experience is a plus)

·         Excellent organizational and time management skills

·         Clear communicator with strong interpersonal skills

·         Ability to multitask and remain calm under pressure

·         Demonstrated ability to handle sensitive information with confidentiality

·         Experience in a school or office setting preferred

 

Desirable Attributes

Experience with educational technology platforms and tools.
·         Commitment to a Christian worldview and the mission of the school.

Ability to communicate clearly.

Work Schedule:

·         Part-time position (16 hours/week) during the school year with some flexibility required.

(Possible work schedule 8:30 am to 12.30pm, Mondays to Thursdays)

·         Flexible part-time schedule; core hours to be agreed upon with the successful candidate.

We offer:

A collaborative and rewarding work environment.
Competitive compensation based on experience.
A culture that supports safety, innovation, learning, diversity, and teamwork.
Salary Range – $21.40 to $27.04 per hour (Your actual pay will be based on your skills and experience)

How to apply:

Eligible applicants should include the following in their application package, to be forwarded electronically to our Middle School Principal, Miguel Zhou, at mzhou@bccaschool.ca:

Resume, including 3 professional references
Pastoral Reference (name of your Pastor and contact number/email)
Personal Statement of Faith in Jesus Christ

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted. All applications are considered confidential.